SECTION I – MEETINGS
The annual meeting of the Association shall be held prior to September 1st of each year on a date designated by the Board of Governors, special meetings may be called at any reasonable time by the President and shall be called upon request in writing to the President by any three (3) members of the Association, provided, however, that a special meeting requested by members shall be held not less than ten (10) days or more than thirty (30) days from the date of presentation of the request. All meetings shall be called by written notice sent by the Secretary to each member, stating the time, place and purpose of the meeting, at least five (5) days preceding the date set for such meeting; provided, however, that in calling a meeting for the purpose of amending the Constitution or the By-Laws of the Association, such notice shall be sent not less than ten (10) days preceding the date set for such meeting.
Twenty per cent (20%) of the members in good standing shall constitute a quorum at any meeting of the Association.
Meetings of the Board of Governors shall be held upon call of the President or Secretary or any two (2) members of the Board.
SECTION II – PRESIDING OFFICERS
At all meetings of the Association the President shall preside or, in his absence, the next then present officer in the order in which the officers are listed in Article IV, Section 1, of the Constitution.
VICE PRESIDENT. In the event of the temporary absence or disability of the President his duties shall be assumed by the Vice President for the duration of such absence or disability.
SECTION III – THE SECRETARY AND TREASURER
The Secretary shall keep a record of the proceedings of all meetings of the Association which shall be available for inspection by any member at any reasonable time and of the Board of Governors and a record of all other matters of which a record shall be ordered by the Board of Governors. He shall notify each candidate for membership of the action of the Membership Committee on the candidate’s application; he shall notify all Officers, Members of the Board of Governors, Committee members elected or appointed, of their election or appointment; and he shall issue notice of meetings as provided in Section 1. The Secretary shall keep at all times a complete roll of the members.
The Treasurer shall collect and hold in the name of the Association all funds thereof, and with the authorization of the President shall make disbursements thereof; provided, however, that all single disbursements in excess of one hundred dollars ($100.00) exclusive of costs of mailings to members shall require the approval of the Board of Governors. He shall keep regular accounts in books belonging to the Association which shall be open at all reasonable times to the inspection of any member of the Association. Within thirty (30) days after dues are payable, he shall notify each member whose dues are not paid in full the amount owing by such member, and, in the event any member shall be in arrears for four (4) months, he shall proceed as required in Section IX hereof. He shall submit in writing a full financial report of the Association within one month following the annual meeting.
His accounts shall be audited by the Auditing Committee and this Committee shall report at the first meeting of the Association for the following term.
In the event of the temporary absence or disability of the Secretary or Treasurer, the President shall appoint a member to fill the respective vacancy.
SECTION IV – BOARD OF GOVERNORS
Five (5) members shall constitute a quorum at any meeting of the Board of Governors. The Board shall keep a record of its proceedings, which shall be available for examination by any member at the ensuing annual meeting of the Association; and at each meeting of the Association the Board shall report any business which in its judgment shall require action by the membership at that time. The Board of Governors shall review and pass upon all recommendations made thereto by any committee and shall report, with its recommendations, any matter which requires approval of the membership.
Any permanent vacancy requiring replacement of an elected officer or member of the Board of Governors or Membership or Nominating Committees shall be filled by a majority vote of the members of the Board present and voting at the next meeting thereof.